How can I make a meeting 'private'?

Create a new appointment or open an existing one that you want to make private. Select the "Private" check box in the lower right corner.

The people who have delegate permissions to see or manage your calendar will not see your "private" appointments except if you select the option "delegate can see my private items" under the delegate configuration.


















To make sure that other people cannot read the item you marked as private, do not grant them Read permission to your Calendar, Contacts, or Tasks folder. A person who is granted Read permission to access your folders could use programmatic methods or other e-mail applications to view details in a private item. Use the Private feature only when you share folders with people you trust.

EXCDO Event ID 8263

Event Type: Warning
Event Source: EXCDO
Event Category: General
Event ID: 8263
Description:The recurring appointment expansion in mailbox user account has taken too long. Some recurring appointment instances may not be visible at this time. To ensure that the calendar view is correct, please refresh the calendar view in Microsoft Outlook Web Access.

Q - I do not currently know if the expansion of a recurring appointment is failing, but the user is concerned. How resolving these warnings?

A - These entries are completely harmless. They indicate that a user has too many appointements in the calendar view to be expanded in a single OWA calendar query. The user can simply refresh the browser to see the missing entries.

This warning message is informational only.

Auto-accept meetings

Q - Can I set my calendar to auto-accept meetings?

A - Yes, you can set your calendar to have an auto-accept meeting by configuring your outlook client.

Open Outlook -> Tools/Options/Calendar Options/Resource Scheduling
Select 'Automatically accept meeting requests and process cancellations'
You may also want to select 'Automatically decline conflicting meeting requests'















Note: Incoming meeting notifications will appear temporarily in your Mail Inbox and then Outlook will take over, auto-accept the meeting for you, send an acceptance notification back to the meeting organizer, and move the meeting notification from your Mail Inbox to your Sent Items folder. Meetings are only auto-accepted while Outlook is running.

The meeting will appear on your calendar as it was scheduled by the meeting organizer (Busy, Tentative, Free, or Out of Office).

Outlook 2007

Outlook 2007 has many advantages when it is connected with Exchange 2007.
Exchange Server 2007 offers many new features: improved support for calendaring, unified messaging, fast and accurate search, etc. Outlook 2007 offers support for these new Exchange Server features. Using Outlook 2007 with Exchange 2003 will not benefit the end-users.
It is recommended to upgrade to Outlook 2007 before upgrading to the new Exchange version.

The improved version of Outlook includes:

• New user interface
• Autodiscover service (ability to find the mail server)
• Instant search - fully integrated
• To-Do bar to easily manage information
• Scheduling meeting is improved
• Scheduling and customizing Out of Office message for internal and external contacts
• Managing shared information, interaction with documents stored in SharePoint
• Receiving e-mail, voice mail and faxes in one plane when using the unified messaging role server

Windows Mobile

Windows Mobile 6 helps the users to work more efficiently. With Windows Mobile 6, we are always connected to the office; E-mail is always synchronized with the push mail technology and it is the only solution that offers the possibility to work from the device on the Office applications. Application enhancements in Windows Mobile 6 with Exchange 2007 include:

• Support for HTML e-mail
• Out of Office Assistant
• Search in the Exchange server mailbox
• Improved calendar views and meeting attendee tracking
• Access SharePoint Document from e-mail links
• Search for contacts in the Exchange server Address Book.

In addition, we can use the PointSec software for the Pocket PC to increase the security and encrypt the entire device, including the external card. This software allows us to use the phone of the device without entering a password.

OWA 2007

Outlook Web Access

Exchange 2007 contains a new and improved version of OWA. Outlook Web Access, using Windows Internet Explorer 6.0 and newer versions, has a new user interface called the Premium Client. This new interface is similar in features and functionality to the UI of the full Outlook 2007 product. The Outlook Web Access UI now includes these added features:

• New logon page: Simplifies the choosing process of which Outlook Web Access client version should be used, Premium or Light.
  Flexible Message Views: We can select how the message list is displayed, the position of the Reading Pane, and configure multiple grouping and sorting options.
  Improved Notifications: Reminders and new mail notifications appear within the Outlook Web Access window and can be accessed through the use of a drop down menu in the toolbar.
  Scheduling Assistant: The Scheduling Assistant is very helpful to schedule meetings with co-workers.
  File Share Access: Access documents and document libraries on Windows SharePoint Services and Windows file shares through Outlook Web Access, with an ISA server configuration (Without VPN!)
  Voice Mail Options: If the Unified Messaging server role is installed in the organization, we can use Outlook Web Access to manage the voice mail options; configure the telephone access options or reset the voice mail password.
• Auto-complete: e-mail address selection
• More right-click properties
• Completely redesigned calendar with "smart" scheduling for appointments
• Out of Office Assistant that can expire after a certain amount of time
• Search all folders and items
• Access to Global Address Lists properties sheets within an e-mail message or meeting request; message sensitivity settings on the information bar;
• Calendaring: forward/reply to meeting requests, ability to launch the calendar in its own window from a meeting request, which provides the ability to evaluate and schedule meeting request at the same time.

High Availability for Hub Transport Servers

By default, connections to Hub Transport servers are automatically load balanced if more than one Hub Transport server is deployed in an Active Directory site. If one Hub Transport server is unavailable, the operational Hub Transport servers continue to accept connections. If all Hub Transport servers in an Active Directory site are unavailable, messages are queued until a Hub Transport server becomes available or the messages expire.
Load balancing of outbound connections to remote domains is achieved by specifying more than one Hub Transport server in the same Active Directory site as a source server for the Send connector. Load balancing does not occur when the source servers for a Send connector are located in different Active Directory sites.
Note:
If the Hub Transport server is installed on the same hardware as the Mailbox server role, load balancing may not occur. When the Hub Transport server role is on the same hardware as the Mailbox server role, the local server is preferred for all messages that are sent by users who have mailboxes on that server. Therefore, in this scenario, true load balancing does not occur.

You cannot install the Hub Transport server role on the same hardware as the Mailbox server role when the Mailbox server role is deployed in a cluster.
However, we support deployment of the Hub Transport server role on the same hardware as the Client Access server role.

New in Exchange 2007 Service Pack 1
Exchange 2007 Service Pack 1 (SP1) supports the use of Network Load Balancing (NLB) to achieve high availability for specific types of connections to the Hub Transport server role. NLB can be used to provide high availability in the following scenarios:
Load balancing of inbound SMTP connections for POP and IMAP client connections to the default Receive connector named "Client " that is created only on Hub Transport servers.
Load balancing of inbound SMTP connections for applications that submit e-mail to the Exchange organization.
NLB should not be used to distribute connections for internal routing between Hub Transport servers.
NLB is a good high availability option for both the Hub Transport server role and the Client Access server role when the Mailbox server role is deployed in a cluster.

Meeting organizers are receiving NDR’s

Question:
A conference room mailbox is forwarding meeting requests to many recipients. Some users have already left the company and don’t have a mailbox anymore. Now, meeting organizers are receiving NDR’s from these mail addresses.
I searched the conf room mailbox properties in AD, and in Outlook, but couldn’t find where to remove these invalid addresses.

Answer:
Those users had probably delegate permissions on the conference room.
You will have to recreate this user (same display name and email address) on your Domain and then you will see them under the delegate permission of the conference room.
Open Outlook -> Tools -> Options -> Delegate. Remove them from there.
Now the meeting organizers should not receive an NDR anymore!

Outlook 2007 top 10 benefits

1. Instantly search all the messages
2. Easily manage the priorities and information
3. Get better results faster
4. Sharing with people easily and effectively
5. Increased collaboration and functionality with Microsoft Exchange Server 2007
6. Manage your shared information and content in one interface with the SharePoint services
7. New measures to help keep you safe from junk e-mail and malicious sites
8. Send text messages from Office Outlook with one easy click and connection to OneNote
9. Organize your information in rich ways
10. Manage all your communication in one interface with RSS

Windows Mobile demo

http://www.microsoft.com/windowsmobile/welcome/demos/default.mspx?WT.mc_id=wm_home_demo

What we can do with the Windows mobile:

• Connect to the Exchange mailbox
• Working with documents
• Staying connected
• maps and direction
• Connect to internet
• Manage music and photos
• Personalizing the phone

Archiving in outlook 2003

When you perform an archive, you have to be sure to 'turn on' the autoarchive from:
Tools -> options -> other -> autoarchive. Check there the 'Run autoarchive every...'
You will have to configure the default to a pst file and then to open the property of each folder to configure them according to the default or to a different setting.
For example you would maybe prefer to delete the 'deleted items' after 2 months rather than moving them to the pst file.

Sometimes the outlook archive is not working when doing it manually...
If you perform a manually archive, you can choose the default: "Archive all folders according to their Autoarchive settings" or the second option: "Archive this folder and all subfolders"
With this option, you will have to be sure that the date is not too older.
The second reason why the manually archive doesn't work is because the modified date is newer than the message you want to archive.
To verify the modified date:
View -> Arrange by -> current view -> customize current view. Click the fields button -> under 'Select available fields from' -> change to 'All Mail fields' -> choose Modified and add it to the right side -> OK -> OK.
Click on the mofified tab and check that the message that was not moved was modified before the archive time.

Unified Messaging in Exchange server 2007

mms://wm.microsoft.com/ms/exchange/2007/Unified_Messaging_300k.wmv

Demo of the Unified messaging server

Outlook Web Access 2007 - Demo

http://www.microsoft.com/exchange/code/OWA/index.html

The OWA 2007 was completely redesigned. it is exactly the same than Outlook 2007. The new features will help you to create new messages quickly.

Outlook meeting requests: Essential do’s and don’ts

http://office.microsoft.com/en-us/outlook/HA011276781033.aspx
This link is very useful to work correctly with the outlook meeting.

David